Infrastructure management is the area of study that deals with the basic physical systems and facilities that serve a project and are needed for the operation of an event. The features and elements of these systems and facilities varies with the type of event and the assets that are invested to make the event a success.
The essential elements for infrastructure management are discussed below:
Transport Systems
Transport systems are the means or facilities needed for movement to and from the event venue. It is important to implement a quality transport system as it likely to be the first feel or experience of the event given to your attendees. Identify the means of transport that will be used and decide the routes your attendees are going to use to get to the event and have back up plans in case of inconveniences such as traffic.
Parking
Allocating convenient parking spaces for the attendees in an event is dependent on the demand for it by the prospective attendees. A big event requires a larger allocation of parking space compared to a small one. If you expect VIPs, you will need controlled access parking and ensure it is secure. You should also allocate different parking space for stakeholders and event organisers. It also important to allocate special parking slots for people with special needs such as the disabled to ensure that they access and exit the event with ease.
Utilities
These are basic services which cater for everyone who attends the event. They commonly include; electrical or power supply, water systems or exhibitor booths if any. Ensure these utilities are sufficiently supplied, are safe for use and meet the standard regulatory requirements.
Sanitation and Waste Management
When people gather together for an event, they are likely to produce a lot of waste. It is important for the organisers to plan ahead and implement strategies to control this. Facilities for controlling waste may be limited due to the high number of attendees and managing waste can be problematic. You can manage waste by ensuring there is sufficient a supply of waste and recycle bins. For sanitation purposes, you can implement safe utilities for the disposal of human waste.
Support Systems and Services
These are the people who provide the attendees with physical, social or practical support when they need to or in emergency situations. Familiarise the attendees with these systems and services which provide a positive atmosphere for them and for their personal well being. These support systems consist of emergency situation responders such as customer care desks, first aiders, fire fighters and security personnel.
These factors are evidence that infrastructure management is a critical and important aspect for the success of any event.
